Q) How do I add the second eye of a patient who undergoes surgery in both eyes?
A) Fill out the first two pages of the patient record for the FIRST EYE. Click the Duplicate Patient button. On the duplicate, go to the Eye Operated field at the top and change it to the mate eye. You now have two records that are the same except that one is for the right eye and the other is for the left eye.
Q) Can I change the name of a field?
A) No. All field names are fixed.
Q) Can I modify the fields?
A) You can modify fields that have pop-up menus in the Preferences menu on the HOME page. You cannot modify any other fields.
Q) Do I have to fill in every field?
A) No. The fields you must fill in to get a minimum of useful data are the fields highlighted in PINK. The program will not let you move off a layout until the minimal data fields are filled in. The more fields you fill in, the more sophisticated the data you can extract from the program will be.
Q) I entered a last name on a record. Now I want to enter someone else with the same last (or first) name. If a patient has the same first name, last name and date of birth, the program beeps me. How do I continue?
A) The beep is a warning to make sure you don't duplicate an entry. The program checks for the same first name, the same last name, and the date of birth. Just click OK and enter the name.
Q) Can I add fields?
A) No. The quantity of fields is fixed.
Q) When I attempt to enter visual acuity data, I get an error message and I can't enter the numbers.
A) The four help fields are there to aid in the conversion of a Snellen acuity to a decimal acuity. One enters the denominator form of the uncorrected Snellen acuity into the upper, right box of the acuity help files. One presses the tab key and the decimal representation of that Snellen acuity is automatically placed into the decimal column. One then enters this number into the pull down menu for the uncorrected visual acuity. If an error message appears, highlight the entry in the help files and then delete them so you will be free to enter the number into the acuity field.
Q) When I attempt to enter plus cylinder data I get an error message.
A) The error tells the user they do NOT need to enter the plus (+) sigh for plus cylinder cases. The program assumes that unless one enters a minus (-) sign before data, the data is plus. This saves data entry time.
Q) I have records in MS Excel™, MS Access™, Act™ or other format. Can I download these records into the LASIK, PRK, and Intacs™ Outcomes Analysis Software program?
A) Yes. The instructions are in the help file "How To Import Records" on the CD. This function is automated by clicking the Import from Excel button on the OPTIONS menu.
Q) I am attempting to import data from my Excel™ spreadsheet. The data I imported was garbled, or some of the data went into the incorrect field in my Outcomes Analysis Database program.
A) The problem occurs if there was incorrect data in the Excel columns, i.e. visual acuity data in a keratometry column. If the data was correctly entered into the correct column, but was transferred to the incorrect field, there was an error in the order of the Excel columns. The program assumes all of the requested columns were present on the spreadsheet. Recheck and do not delete any columns. Even if you do not have any data for a given column, leave that column blank.
Q) I wish to update from an older version to a newer one, but when I make the update, the incorrect information is in the incorrect field or the numbers are garbled.
A) The cause of this problem is most likely that the data in the original program was either in the incorrect field or was of the incorrect format. Recheck the data in your version. If your data is correct and in the correct field, and the update is incorrect, send us ALL of your files and we will update the program for you or send you a program version that will do it for you.
Q) Can I use the program to study the results of more than one surgeon?
A) Yes. The program is licensed for and allows three (3) surgeons to be entered. This is done automatically the first time the program is run or by clicking the Surgeons button under the Preferences menu on the HOME page. If more than three surgeons need to be studied, the number of surgeons licensed will be established during your registration process when you buy the program.
Q) Can I use the program on more than one computer?
A) Yes. Your license allows you to load the program on as many computers as you own with no restrictions. Instructions for networking the program are in the help file "Networking" on the CD.
Q) If I use the program on more than one computer, how do I collate (compare) the data?
A) There are three ways, described below:
Let's say there are three computers in one office for three surgeons. A data-entry person enters data on one patient on computer A, another data-entry person enters data on computer B for a DIFFERENT PATIENT, and another data-entry person enters data on computer C for a THIRD PATIENT.
As long as data is entered on different patients on the same day, the data can be collated. If, however, the same patient has data input on the same day even if the data is for different fields in the record, there will be a problem capturing all of the data.
The first and easiest way to collect data for all surgeons is to use one computer for data entry. All charts that are to have data entered are placed in one location. At a certain time or a certain day, an assigned data-entry person records the data in the program.
A second way to collect data using multiple computers is to designate one computer's program as the main (server) program. In the above example, it would be computer A. At the end of the day, the data-entry person collects the programs from computers B and C. Following the instructions in the document file "How to Import Records," the data-entry person imports into computer A, only the records from computers B and C THAT HAVE BEEN UPDATED. (Do not import ALL the records on computer B or C; otherwise, one will erase any updates of files updated in computer A). If the same patient is on more than one computer, there will be a duplication of records for the same patient and eye. The data-entry person for computer A can eliminate the OLDER record for that patient (eye) or keep it for later.
A third method requires all computers on a local network to have the Outcomes Analysis Software program and a copy of FileMakerPro v. 4.0 or later. One computer will be designated as the server, and all data will be entered into that computer via the local area network.
For details, see the help file "Networking" on the CD.
Q) Can I transfer data among computers and programs with impunity to patient, eye operated, time of day, etc?
A) Yes. See item 5 above.
Q) Can the program perform regression analysis?
A) Yes. The program can analyze your data for EACH case you enter when you have completed entering preoperative and operative data. In the Surgery Page 2 layout, click the Regression tab. You will be given the choice to see a regression analysis for your data for the individual patient eye for that record on the Summit Apex Plus, the VISX Smoothscan, or the Autonomous laser. The regression formulas are based on data analysis of 2,000 eyes.
Q) Can the program perform graphic and statistical analyses?
A) Yes. The program produces bar charts for uncorrected acuity levels of 20/40 and 20/20 and the % of eyes +/- 0.5 D and 1 D of emmetropia. Statistics include range, mean, and standard deviation. If more graphic or statistical analysis is needed, the program can automatically download your data into MS Excel™. To download the data into MS Excel, go to the OPTIONS menu, click the button Export to Excel, and follow the on-screen instructions.
Q) Can the program generate a personal nomogram for me?
A) Yes. On the Analyze Data layout, click the Nomogram button. The following screen allows you to select the surgeon, preoperative diagnosis, laser used, microkeratome used, and follow-up period. A large table is generated for each diopter range for each 10-year age range displaying the mean postoperative spherical equivalent for each category. See the help file "Perform Outcomes Analysis."
Q) I wish to perform one of the automatic analyses found on the Analyze Data screen. I fill out the search criteria and receive an error message that no records can be found. I am certain I have records in the program.
A) The program has set search criteria. It looks for the criteria you have selected, e.g. a diagnosis of myopia and a specific laser. Since the program reports visual acuity data and refractive error data, if you have not recorded this information, those records will be excluded. If you have not entered a follow up data, the program will skip those records as it looks for records containing a specific follow up period. And obviously, if the incorrect data is entered, i.e. acuity data in a keratometry field, the search will turn up no records.
Q) I can't find my manual (the help files or help movies, or my main program(s)).
A) The install program places the files you need into your a file called LASIKDB that is in your PROGRAM's folder that is found in the C drive of your computer (PC versions). If you accidentally discard your shortcut icon, simply open the LASIKDB file, and drag the icon of the program: lasikdb solution v3.1.exe to your desktop and a new shortcut icon will be created.
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Outcomes Analysis Software, Inc.
2500 6th Avenue, Ste. 307 - San Diego, CA 92103 - US
Phone/Fax: 619-702-7963
Email: lasiksupport@aol.com
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